Vodafone

Challenge

Rocktime became involved with The Vodafone Foundation and World Wide Volunteering (WWV a long-standing Rocktime client charity) to develop a Bursary Award System to support their annually run competition ‘The World of Difference UK programme’. This programme gives 500 people the chance to work for a UK charity of their choice, and get paid – either full-time for two months or part-time for four.

Solution

The client had managed the entire process of running the programme using spreadsheets. The project therefore involved identifying key users and their workflow and streamlining this activity within a database driven system that would manage the entire process.

The system developed enabled candidates to register themselves providing a wealth of supporting information on why they should be considered along with referees to contact for further authentication. The involvement of WWV as ‘Judges’ required a further user group given specific functions to enable the review of candidate records (logging in from remote locations) with the facility to rate and progress candidates through the process of being shortlisted.

Email correspondence between candidates, their referees and the judges are held within the candidate’s record with an innovative email capture routine to ensure their correct association.

Short listed candidates are further verified with judged ratings evaluated before the final number of winners are determined by the system.